Sweden Business Visa Requirements for Indian Nationals

Sweden has some of the topmost companies with a successful reach worldwide contributing to the growth of the Swedish economy. The vibrant economy of Sweden with its business conducive environment draws global business fraternity to boost up business relationships with the local organizations. Consequently, Sweden experiences a considerable amount of visitor’s footfalls worldwide in the country on Sweden business visa to accomplish various business activities.

Representatives from overseas organizations reach the local companies here to talk about various business dealings, official meetings, conferences and trade fairs, etc. A business professional must acquire a Sweden business visa to gain entry to the country to get engaged in these purposes that are strictly related to business and last for a short duration. Companies of Indian origin also have their employees visiting Sweden for various business engagements to establish a strong relationship with the Swedish counterpart. To serve this purpose, a Sweden business visa is a compulsory requirement for Indian nationals. Bearing in mind a business trip to Sweden soon? Leaf through the blog to get a synopsis of the Sweden business visa application process.

Sweden Business Visa Blog

Sweden Business Visa information

Individuals envisaging a business trip to Sweden to attend business meetings with clients, participate in conferences, crack new business deals, promotional events must acquire a Sweden business visa. Sweden business visa is a Short stay Schengen visa typically designed for business-related activities. The visa falls under Type C category having a maximum validity of 3 months. In India, the Sweden Embassy issues the visa to the applicants based on their purpose of travel. Holders of Sweden business visa can travel to other Schengen nations on the same visa a per the Schengen rules. However, the visitor must maintain their maximum number of stay duration in Sweden. Further below we have jotted down the important points related to Sweden business visa requirements and application process.

Sweden Business Visa Document Requirements

Sweden business visa demands a bunch of important documents related to your personal, professional and financial background. The most significant document is the invitation letter without which you would not be able to lodge the application under business visa category. If you are sponsored by your employer enclose the company documents as well. Even before you start the process, gain enough insight about the documentation to improve your chances of getting the visa at the very first attempt. The visa officer runs a thorough check on your documents to take the visa decision. So, you know now how essential it is to supply the right set of papers to the Embassy to avert adverse situations. Here you can get a brief idea about the general documents required to apply for Sweden business visa. 

Applicant’s Documents

  • Original Passport [Current and Previous passports if applicable].
  • Sweden business visa application form
  • Colored photographs 35–40 mm, 70–80% of the photograph on white background
  • Last 3 month’s salary bank statements authenticated by the bank
  • Employment reference letter and pay slips.
  • Income Tax Returns or Form 16 A
  • Travel medical insurance shall be valid throughout the territory of the Member States and cover the entire period of the person’s intended stay or transit. The minimum coverage shall be EUR 30 000. 
  • Roundtrip flight reservation and accommodation proof

Inviter’ Documents

  • Invitation Letter
  • Day-to-day business agenda in Sweden

Company Documents

  • Company registration documents
  • Company bank statements.
  • Company ITR for last 3 years.
  • Company Covering Letter from Employer with round seal and signature
  • Conferences letter and registration documents if attending conferences and trade fairs

Sweden Business Visa – How to Apply?

We have now reached the most awaited section of the post. Here we will discuss more on how to apply for Sweden business visa. Let us take a quick look through the below stages of the visa application process: –

Stage 1: Gather the essential documents required for Sweden business visa following the official document checklist. Review them thoroughly and proceed for the appointment booking.

Stage 2: Create your account in Sweden VFS portal with your email ID. Check the available slots and book a date and time of your choice. After taking the appointment, print the confirmation page and attach it with the rest of the documents.

Stage 3: Fill up the visa application form with all the relevant information and sign on it. Attach an elaborate covering letter with a thorough explanation of the purpose of your travel and your background. Mention precisely about your company and the inviting Swedish company and the kind of business engagements that exists between them. This will help the visa officer understand the connection of work between the organizations justifying, even more, you need to travel there.

Stage 4: On the appointment date, handover the entire application to the VFS agents for verification and proceed to give your biometrics. The agents will check your documents and accept it for submission if you meet all the requirements. Next, you need to move to the cash counter to complete the visa fee payment. Post payment take the payment receipt without fail. The receipt carried your visa application tracking number to check your application status while it gets processed at the Sweden Embassy in India. Your passport will be dispatched by the Embassy after the visa processing.

Sweden Business Visa Process Time

In general, the Sweden Embassy in India takes around 10 to 15 working days to complete the Sweden business visa application process. There can be a delay in the processing if you are asked to submit further documentation or beckoned for an interview at the Embassy physically.

Sweden Business Visa Fee

Sweden business visa fee for an individual costs INR. 4680/- approximately. The fee amount is subjected to frequent fluctuation depending on the currency value.