Guide to Italy Business Visa Requirements for Indians

The third largest economy in Europe and 8th largest in the world, Italy is well-known for an innovative business environment. To establish business relationships with an Italian organization, overseas companies apply Italy business visa for their employees. Business professionals apply for Italy business visa to be able to enter Italy for carrying out business activities ranging from official meetings with clients to attending high-end conferences. Based on the business visa, you can enter Italy for sale and purchases of new products and explore various business opportunities. Indian companies engaged in business relationships with Italian organizations send their representative to strengthen the business tie-up and boost up the growth of the business mutually benefitting both.  Hence, we see the need to apply for Italy business visas by various organizations. Through this blog, we will discuss at length about Italy business visa process and how to apply for the visa.

Italy Business Visa Information

Italy business visa is designed for individuals planning a business trip to Italy to attend a business meeting, conferences, events, deal negotiations, etc. Italy business visa falls under Type C short stay Schengen visa. The visa validity is granted for a maximum duration of 90 days. Indian nationals intending to visit Italy for business purposes must apply for an Italy business visa. The Italy Embassy in India processes the visa for Indian Nationals. The short stay visas cannot be issued beyond 3 months duration. Visa extension is not allowed unless you are stuck in some unforeseen situation abroad. Following sections will take up further analysis about the visa process and the documentation.

Italy Business Visa Document Requirements

Getting an Italy business visa involves grueling documentation that is practically not avoidable. To apply for the visa, documentation comes as the foremost requirement. You have no choice but to comply with the requirements. You can expect to be busy with a bundle of work right from obtaining the correct document checklist, gathering the documents according to that, filling up the visa application form, writing the covering letter, etc. All these tasks demand adequate time for completing the application without leaving any rooms for errors. Arranging the documents correctly and in order is the key to escalate your chances of getting visa approval at the Embassy. Seldom do the Embassy call you for an interview and all that you convey about your profile is only through those documents. In this section, we have highlighted the general documents people opt for to lodge Italy business visa application.

Applicant’s Documents

  • Original Passport [Current and Previous if applicable].
  • 3 Photographs 35–45 mm in width Close up of your head and top of your shoulders so that your face takes up 70–80% of the photograph in white background
  • Last 3 month’s salary financial statements.
  • Employment reference letter and pay slips.
  • Income Tax Returns or Form 16 A.
  • Travel medical insurance shall be valid throughout the territory of the Member States and cover the entire period of the person’s intended stay or transit. The minimum coverage shall be EUR 30 000. 
  • Flight reservation and hotel booking

Inviter’s Documents

  • Invitation letter on company letterhead
  • Copy of the passport or Identity card of the person in Italy who is signing the invitation letter
  • Copy of the Visura Camarale of the inviting Company (Registration with the local Chamber of commerce)

Sponsor’s Documents

  • Company financial statements.
  • Company ITR for last 3 years.
  • Business Covering Letter from Employer to Employee.
  • Conference or Training letter from Italy association/organization if not been invited from Italian counterpart.

Italy Business Visa – Frequently Asked Questions

How long does it take to get Italy business visa at the Embassy?

The Italy business visa is processed by the Italy Embassy in India within a duration of approximately 10 to 15 working days. The processing time may be delayed due to sudden unlooked-for circumstances. If the Embassy summons the applicant for an interview or asks for additional documents, it may extend the visa timeline.

How can I get the Italy business visa document checklist?

Information is available at the Italy visa facilitation center website. You can download the official document checklist from the Italy VFS center website. VFS is the facilitation center authorized by the Embassies to collect the visa applications from the applicants.

How much does the Italy business visa fee costs?

The Italy business visa fee costs around INR. 4820 for applicants aged above 12 yrs. Applicants between 6 and 12 are charged INR. 2810/-. Applicants below 6 years are waived from paying the visa fee. Aside from the visa fee additional fees including the facilitation, courier, SMS charges must be paid at the VFS center.

How early can I apply for Italy business visa?

You are eligible to lodge your Italy business visa application 3 months prior to the date of your travel to Italy and other Schengen countries. 

Does an Indian passport holder require a visa to Italy?

Yes, an Indian passport holder is required to hold a valid Italy visa to gain access to the country for travel purposes.

Can I travel to Italy with any Schengen visa?

Yes, you are eligible to enter Italy on any Schengen visa as Italy is also one of the Schengen countries. According to the Schengen agreement among the Schengen nations, with a Schengen visa, you can travel to all the 26 Schengen nations without any border restriction until the validity of your visa.